Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities
answer, screen and transfer inbound phone calls
receive and direct visitors and clients
general clerical duties including photocopying, fax and mailing
maintain electronic and hard copy filing system
retrieve documents from filing system
handle requests for information and data
resolve administrative problems and inquiries
prepare written responses to routine enquiries
prepare and modify documents including correspondence, reports, drafts, memos and emails
schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
prepare agendas for meetings and prepare schedulesanswer, screen and transfer inbound phone calls
receive and direct visitors and clients
general clerical duties including photocopying, fax and mailing
maintain electronic and hard copy filing system
retrieve documents from filing system
handle requests for information and data
resolve administrative problems and inquiries
prepare written responses to routine enquiries
prepare and modify documents including correspondence, reports, drafts, memos and emails
schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
record, compile, transcribe and distribute minutes of meetings
open, sort and distribute incoming correspondence
maintain office supply inventories
coordinate maintenance of office equipment
coordinate and maintain records for staff, telephones, parking and petty cash
Education and Experience
Degree or diploma in related area.
computer skills and knowledge of relevant software
knowledge of operation of standard office equipment.
knowledge of clerical and administrative procedures and systems such as filing and record keeping
knowledge of principles and practices of basic office management.
Degree or diploma in related area.
computer skills and knowledge of relevant software
knowledge of operation of standard office equipment.
knowledge of clerical and administrative procedures and systems such as filing and record keeping
knowledge of principles and practices of basic office management.
competitive salary above 30K.
Key Competencies
communication skills – written and verbal
planning and organizing
prioritizing
problem assessment and problem solving
information gathering and information monitoring
attention to detail and accuracy
flexibility
adaptability
customer service orientation
teamwork
communication skills – written and verbal
planning and organizing
prioritizing
problem assessment and problem solving
information gathering and information monitoring
attention to detail and accuracy
flexibility
adaptability
customer service orientation
teamwork
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title on the email subject.
Please indicate current or last and desired salary.
The Recruiting Manager
Corporate staffing Services
Suite 3, 13th Floor, Development house, Moi Avenue, Nairobi.
Via email to: jobs@staff-kenya.com
Website: www.staff-kenya.com
Corporate staffing Services
Suite 3, 13th Floor, Development house, Moi Avenue, Nairobi.
Via email to: jobs@staff-kenya.com
Website: www.staff-kenya.com
N.B: We do not charge any fee for receiving your CV in our database no for interviewing.
