Personal Secretary job in Kenya

Job Description

Centre for Mathematics, Science and Technology Education in Africa (CEMASTEA) is an institution under the Ministry of Education that offers In-service Education and Training (INSET) for Mathematics and Science Teachers in Kenya.

The Centre also services as a Regional INSET Centre for Strengthening of Mathematics and Science Education in Western, Eastern, Central and Southern African (SMASE WECSA) from 34 African countries.

CEMASTEA is looking for professionals of high integrity, who are dependable, team players and able to meet strict deadlines to fill the following role; 

Application Deadline

2011-02-28

Job Details

The Personal Secretary will support the overall administration of on-going programmes; this entails sending out mails, organizing meetings including sending out invites, assisting with follow-ups after meetings

Make travel, accommodation arrangements and schedule meetings; Handling correspondence both incoming/outgoing, handling calls and screening calls; Organizing internal events and participating in external events; Prepare briefing notes, reports and presentations as required; Perform secretarial duties including typing, filing and drafting letters; Attending meetings and minute taking; handle inquiries at the front desk

Requirements

Have served satisfactorily in the grade of Secretarial Assistant or equivalent position for at least three years; passed the following subjects offered by KNEC;(Short hand III (minimum 100wpm);Typewriting III (50wpm);Business English III; Communication Skills II; Commerce II; Office practice II; Secretarial Duties II and Office Management III;) A certificate in Computer Applications (Ms Word, Ms Excel, Ms Access and internet) from a recognized institution;

Substantial experience in office administration; Report writing skills; Excellent organization skills and attention to detail and a sense of urgency; Ability to manage and prioritize challenging workloads; Strongly results oriented, ability to work independently and show initiative; Communication and interpersonal skills; Good command of the English language (both written and spoken); Administrative skills and excellent interpersonal skills; Follow up skills; Pleasant personality.
How to apply:

Send your application including a cover letter and detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business 28th February 2010.

Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke

Only short listed candidates will be contacted.