Position: Administrative Assistant / Receptionist
Start Date: 1st November 2010
Job Description
* Managing the organization’s front office including responding to all official enquiries, making formal appointment and coordinating coaching/programs diary;
* Managing the organization’s front office including responding to all official enquiries, making formal appointment and coordinating coaching/programs diary;
* Maintaining an efficient office filing system and management of general office correspondences
* General office maintenance (cleanliness, ample working environment, ensuring availability of utilities/office supplies)
* Handling Petty Cash, receipting, banking and maintenance of cash and banking records* General office maintenance (cleanliness, ample working environment, ensuring availability of utilities/office supplies)
* Timely submission of Kenya Revenue Authority (KRA) and other relevant authorities
* Offering logistical support during training /coaching events including venue booking, arrangements, and handout preparation.
* Preparing office tea and washing the utensils
* Carrying out secretarial duties e.g. Typing
* Handling client payment, banking and related administrative errands
* Any other duties as may be assigned by the supervisor
Person Specifications
* Holder of at least a Diploma in Business Management, Marketing or Public relations
* Secretarial qualifications an added advantage
* At least 2 years providing front office and office administration support
* Excellent knowledge of basic computer applications (MS office suite), and use of the internet;
* Holder of at least a Diploma in Business Management, Marketing or Public relations
* Secretarial qualifications an added advantage
* At least 2 years providing front office and office administration support
* Excellent knowledge of basic computer applications (MS office suite), and use of the internet;
Desired Attributes
* Excellent planning, organizing and prioritization skills;
* Confident with excellent communication skills (oral, written);
* Demonstrable ability to handle official communication via email and phone in professional, articulate and mature manner;
* Ability to work under pressure, and cope with changes;
* Demonstrable positive personality;
* Honesty & Integrity
* Excellent planning, organizing and prioritization skills;
* Confident with excellent communication skills (oral, written);
* Demonstrable ability to handle official communication via email and phone in professional, articulate and mature manner;
* Ability to work under pressure, and cope with changes;
* Demonstrable positive personality;
* Honesty & Integrity
How to Apply
Send a 1-page cover letter stating your motivation and salary expectations and your CV including at least 2 professional referees to mukami.kaimbiru@careercentre.co.ke by latest 15th October 2010.
Send a 1-page cover letter stating your motivation and salary expectations and your CV including at least 2 professional referees to mukami.kaimbiru@careercentre.co.ke by latest 15th October 2010.
